Book Vendor Site

VENDOR REGISTRATION CLOSED on Wed 18 Oct for the Site Map to be finalised.  There are a few packaged or ready to eat gazebo sites available to book - please ring first about booking these sites - 027 244 9585.  There are no sites available in the off licence Liquor Zone or food truck ready to eat sites.

There is no refund to any vendor withdrawing from the Fair or any extraordinary weather event making the Fair impossible to run.  If we had to postpone and reschedule due to Covid, we would transfer your site fee to the 2024 Fair on Saturday 30 November 2024 or refund 75% of your site fee.  We encourage everyone attending to be fully boosted to protect you, your whānau, your community.  Stay home if you are feeling unwell and be assured that we are committed to the Event Sector Voluntary Code.

Once your booking is submitted online, the Kāpiti Food Fair will confirm all Vendor bookings and email an invoice that needs to be paid within 14 days of the invoice date.  The Fair will also email each Vendor a Kāpiti Coast District Council (KCDC) Stallholder Application for hygiene requirements at the Fair - there is no fee for this application.  In addition, a Special Liquor Licence Application for tastings and off-licence sales will be sent to Liquor Vendors - this will cost approximately $63 and is paid to KCDC.  These Applications need to be sent promptly to KCDC so we know our values of being a Professional, Healthy and Hygienic event are top of mind for all Vendors attending the Fair.

Notes for Ready to Eat vendors

When completing the booking form, Ready to Eat means, food to be consumed on the day while at the Fair either from food trucks or Vendors operating under gazebo.  Please create a menu with small serves that are ideally priced between $2 to $10 - free samples are encouraged so visitors can spread their taste sensations broadly within their budget.  If you have any special requests about your site eg facing away from the morning sun, next to another Vendor, corner site etc, please state in the Site Description field.  We have limited on-site power so requests will be considered yet not all will be approved.  We charge an additional $15 per item needing to be powered.  If you need power, please list the appliances that need connecting.  Appliances must be domestic grade, be tested & tagged and be able to operate off a 10 AMP or 15 AMP connection.  The Fair contracts an on-site electrician (Brien Electrical) to plan and set-up the power grid.  Food trucks need to operate independently off their own on-board QUIET generator.

FOOD TRUCKERS, PLEASE NOTE: For SINGLE sites we will measure 5m and DOUBLE sites we will measure 8m - please use this as a guide when choosing your site size and remember to include drawbars and door openings.  For example, if you are a 4m trailer plus a drawbar you will likely fit on a single site.  If your drawbar can be removed once in position, that's even better.  If anything is unclear on your booking, we will phone you.

NIGHT GIG: If you are a food truck and would like to serve at the Fair AND at the Night Gig, please tell us by noting in the site description field when applying online.  We will charge an additional $172.50 incl GST and we will provide power for up to 12 food trucks that we will curate to achieve a range of food choices for ticket holders to purchase on the night.

For vendor enquiries contact: Helene Judge | 027 244 9585 or view vendor information here >>

The Fair reserves the right to use any image captured by our official photographer for promotional purposes in any media, in perpetuity without compensation, unless not consented.