Ready to eat Vendors must keep their portions small and price within range of $2 to $12 maximum (ideally below $10 so visitors can try a variety of offerings).
Each site is designed for Vendors to set-up their own gazebo and provide their own tables, chairs, displays etc.As a general rule there will be no electricity available for any Vendor.If electricity is critical the Vendor should contact the Event Organiser to discuss their requirements.There will be an additional charge of $15 incl GST per item powered – 10 AMPs is available or a few 15 AMP plugs.Vendors plugging to power need to bring their own 20-30m external power cord and multi-box.
It is the responsibility of each Vendor to provide the necessary equipment for their site, and to decorate their site to attract visitors.Please come prepared with heavy weights and/or pegs for each corner of your gazebo in the event of high winds and/or rain.
Sites must be set-up between 6.30am to 9.30am and removed between 4pm to 6pm on the day of the Fair.Contact the Event Organiser if you need to set-up earlier as this can be arranged.
Included in each site fee is removal of one standard bag of compostable waste and another for recycling (paper, plastic, tin and glass.If a Vendor generates more rubbish, it is the responsibility of each Vendor to remove additional rubbish from their site at the end of the Fair.Vendors failing to do so may be charged a fee to assist with additional rubbish removal costs.There will be waste station sites for public rubbish with the Fair working with Organic Waste and Waste Management Kapiti to achieve 80%+ of waste diverted from landfill.
All Vendors are responsible for all cash handled at their site during the event.The Event Organiser will coordinate a cash-out ATM for visitors during the Fair run by Kapiti Rotary.Vendors are encouraged to have mobile Eftpos and are asked to come prepared with a cash float as change is not available at the cash-out ATM operated by Kapiti Rotary.
Kapiti Coast District Council (KCDC) requires all temporary food stall operators in fundraising and special events to obtain a Food Stall Health Certificate. Please apply to KCDC using their Food Stallholder Application which can be downloaded here. There is no cost for this application, more a formality to satisfy environment health regulations handled by our local Council.
If you require a Liquor Licence then it is the responsibility of the Vendor to apply to KCDC to obtain the necessary licence to attend the Fair.All applications must be submitted at least 20 working days before the Fair.To download the special licence form 6 application, click here.There is a small charge of approximately $63 for this application where you can provide free samples and sales are removed off-site for consumption at another time. Your site will be positioned in the ‘Liquor Zone’.
All Vendors selling food at the Fair must take all necessary precautions to keep food safe, especially to reduce food contamination and help prevent food poisoning.This involves wearing hats, gloves, washing hands, storing food at right temperature, covering food once cooked etc.All food sites at the Fair may be subject to inspection by KCDC Environmental Health staff.The Event Organiser will liaise with KCDC to confirm Vendors as they register.
Vendors will take all reasonable steps to provide a safe environment and to ensure their own and safety of others’.The Event Organiser will not be responsible for any injury incurred to Vendors or any other person as a consequence of Vendor activities.All hazards identified by any Vendor at the Fair must be reported to the Event Organiser so that appropriate and prompt action can be taken.Any acts or omissions by the Vendor, which endanger the health and safety of any person/s, may result in removal from the Fair.
Local Police & the New Zealand Fire Service will be advised of the Fair and there will be on-site paramedics in the event of a medical emergency.
There is no refund to any Vendor withdrawing from the Fair or any extraordinary weather event making the Fair impossible to run.
Visitors to the Fair will pay an entry fee of $10/adult (or $12 with shopping bag) with kids under 16 being FREE, HALF PRICE for Gold Card and Student ID and gold coin parking.The Fair donates to the Kapiti Rotary Charitable Trust & 49 Squadron Air Cadets for their services.